Signature Line
A signature line can be placed in a document that needs to be printed and signed by someone. It places a line, an X, and a description of the person to sign.You can add a Signature line from the Insert Ribbon.
Complete the dialog box with the details that you want to appear with the signature line.
and Voila!!!
Save the document.
When the document is opened, you will be prompted for a signature.
To use this and have the signature as verifiable, you need to register and pay for a digital signature.
Another way to sign
If you don't want to register and pay for a compatible digital signature, you can create your own by using an image of your signature.I created mine using a touchscreen (actually my iPad), but you can create one simply by signing a white piece of paper and using our scanner to create an electronic image. Crop it as required and resave it as a JPG or PNG file. PNG files can have transparent backgrounds.
Using paint, for example, I can crop it down to get rid of some of the whitespace.
Once you have an image, you can just add it at the bottom of documents or any place you need to sign. You can also create it as a reusable part (see instructions below).
Making background transparent
If you want to have a transparent background on your signature rather than white, you can use Excel or Word. The advantage of this is that your signature can sit "In Front Of Text" and it can overlap your text without restricting the view.
To make the background transparent, use the Remove Background tool.
And you can now see that the image has a transparent background.
The extra feature that you have in Word is that you can save it out as an image - use PNG file type as it supports transparency.
Right Click on the image to save it as a PNG file.
Activity 1
Using the sample signature available from Moodle or create your own signature (use your phone or the copier/scanner), insert it into Word to create a signature line and remove the background to make it more usable.Reusable Parts or Building Blocks
Once you have your signature image, you can create a building block that can be used over and over again!!Start with a blank document and create your signature block.
From the Home ribbon, use Select all.
Once you have it selected, you can add it as a Quick Part using the button on the Insert Ribbon.
Complete the information dialog box by giving it a name and a description.
And then you will have a signature block that you can add to any document. Close your document and when prompted, Save the styles/template so that it will be there permanently.
Activity 2
Using the signature that you created earlier, create a signature building block that can be reused.Creating a Macro
Recording a Macro is a simple way of being able to automate things in your document. It could be as simple as adding a table or even adding a logo and address details. It could also be adding a building block....
Start by adding the Developer tab.
In the developer tab, start the record.
Assign a name, decide whether you want all new documents to access this, and click OK
Perform the tasks that you want to record.
When complete, click on the stop record button at the bottom of the screen.
You can then run your Macro.
You can also assign Macros to your toolbars. To do this, select Button under Assign To.
This Macro will appear on the Quick Access Toolbar.
And of course you can also use keyboard shortcuts. Be careful when assigning keyboard shortcuts in case you try and use something that Word already has defined.
Activity 3
Create a Macro to add your Signature building block onto your document.Fields
Fields can be used to place some standard information into your document. If things change, they can be easily updated. It includes things like page numbers, date, author and filename.
Formulas
You can even use formulas!! yep - Formulas!! Don't get too excited, Excel does formulas much better.
Let's say I want to make the price to be 5% on top of cost. I can put in a formula to multiply the value in column B by 1.05 (5%).
and at the bottom, I can include a SUM to add up the numbers in the column.
OR you could just insert a spreadsheet instead of creating a table!!
Pretty Text Boxes
In the Insert Ribbon, you can also add different types of text boxes. The standard text box is a square that is placed where you draw it on the screen.If you use the Text Box button with the text section of the insert ribbon, you get lots of different text box styles that you can select from.
Find and Replace
Find and Replace is a standard tool that will allow you to find a word in a document and change it for another word. You can automatically replace all occurrences, or you can select which ones you wish to update.As well as replacing words, did you know that you can also find and replace formatting?
The above example will find all the occurrence of any text that is Bold and replace the formatting with underlines. You can also find words that have particular formatting and replace with another word and different formatting or no formatting.
Watermarks
You can access Watermarks from the Page Layout Ribbon in Word 2010 or the Design Ribbon in Word 2013
You can use one of the template watermarks or you can create your own.
Watermarks can be used for placing "Draft" or "Copy" onto your document, or a corporate logo or image. They are toned down in transparency so that text can be easily seen over the top.
If you want to delete a watermark, use the Remove option.
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